OpenText eDOCS - 3Play Media Integration and Automation

Common Integration Use Cases Between OpenText eDOCS and 3Play Media

OpenText eDOCS is a matter-centric document management platform used by legal and professional services teams to control versions, permissions, and retention of sensitive documents. 3Play Media provides transcription, captioning, subtitling, and media accessibility services. Together, they can support legal teams that manage audio and video evidence, deposition recordings, client interviews, training content, and compliance-related media assets.

1. Store Transcripts and Captions as Matter Records

Data flow: 3Play Media to OpenText eDOCS

When 3Play Media completes a transcript, caption file, or subtitle file for a deposition, hearing, or recorded interview, the output can be automatically filed into the correct matter in OpenText eDOCS. This gives legal teams a single governed repository for the original media and its associated text assets.

• Improves discoverability of testimony and interview content
• Reduces manual filing and naming errors
• Supports consistent matter-based organization for litigation support

2. Link Audio and Video Evidence to Transcripts for Faster Review

Data flow: Bi-directional

OpenText eDOCS can store the master audio or video file, while 3Play Media returns the transcript, time-coded captions, and searchable text. The integration can link these assets so attorneys and paralegals can jump from a transcript segment to the exact point in the recording.

• Speeds case review and evidence analysis
• Helps teams validate testimony and identify key moments quickly
• Reduces time spent manually syncing media and text files

3. Automate Deposition and Interview Workflow Intake

Data flow: OpenText eDOCS to 3Play Media

When a new deposition, witness interview, or internal investigation recording is saved in OpenText eDOCS, the system can trigger a request to 3Play Media for transcription and captioning. Metadata such as matter number, custodian name, date, and confidentiality level can be passed along to ensure the media is processed correctly.

• Eliminates manual submission of files to transcription services
• Ensures consistent metadata and chain-of-custody tracking
• Shortens turnaround time for legal review materials

4. Centralize Accessible Training and Compliance Media

Data flow: 3Play Media to OpenText eDOCS

Legal departments often create training videos, policy briefings, and compliance communications that require captions or transcripts for accessibility and audit readiness. 3Play Media can generate the accessibility assets, and OpenText eDOCS can store the approved versions alongside the source media and related policy documents.

• Supports accessibility compliance and internal governance
• Keeps training media tied to the controlling policy documents
• Provides a controlled archive for audit and legal hold purposes

5. Support eDiscovery Preparation with Searchable Media Text

Data flow: 3Play Media to OpenText eDOCS

For matters involving recorded evidence, 3Play Media transcripts can be ingested into OpenText eDOCS to make audio and video content searchable by keyword, speaker, or timestamp. This helps legal teams identify relevant segments before exporting materials for review or production.

• Improves early case assessment and document review efficiency
• Reduces reliance on manual listening and note taking
• Helps teams respond faster to discovery requests

6. Maintain Version Control for Updated Transcripts and Captions

Data flow: Bi-directional

If a transcript is revised after attorney review, OpenText eDOCS can manage the approved version history while 3Play Media provides updated caption or subtitle files. The integration can preserve prior versions, track approvals, and ensure only the current authorized text is used in downstream workflows.

• Protects against use of outdated or unapproved transcript versions
• Supports legal review and audit requirements
• Creates a clear record of changes over time

7. Route Sensitive Media Through Matter-Based Security Controls

Data flow: OpenText eDOCS to 3Play Media and back to OpenText eDOCS

OpenText eDOCS can classify media by matter, confidentiality, or privilege level before sending it to 3Play Media for processing. Once completed, the returned transcript and caption files can be stored back in the same secured matter workspace with the appropriate access controls.

• Helps protect privileged and confidential content
• Ensures only authorized users can access sensitive media and transcripts
• Aligns transcription workflows with legal governance policies

These integrations are especially valuable for law firms and corporate legal teams that manage recorded evidence, compliance media, and accessibility requirements within tightly controlled matter-based workflows.