Veeva Vault - 3Play Media Integration and Automation

Common Integration Use Cases Between Veeva Vault and 3Play Media

Veeva Vault is the system of record for regulated life sciences content, while 3Play Media is typically used to create accessible, searchable, and distributable media assets through transcription, captioning, subtitling, audio description, and localization services. Together, they can streamline compliant content operations for training, marketing, medical education, and patient communications.

1. Automated captioning and transcription for approved training and promotional videos

Data flow: Veeva Vault to 3Play Media, then 3Play Media back to Veeva Vault

When a video asset is approved in Veeva Vault, it can be automatically sent to 3Play Media for transcription and caption generation. The completed caption files, transcripts, and language variants are then returned to Vault and attached to the approved asset record. This reduces manual handling, speeds publication, and ensures that regulated video content is accessible and ready for reuse across channels.

• Speeds release of training and marketing videos
• Supports accessibility and compliance requirements
• Creates a controlled audit trail for media deliverables

2. Multilingual subtitle creation for global product and medical education content

Data flow: Veeva Vault to 3Play Media, then 3Play Media back to Veeva Vault

Life sciences organizations often need the same approved content in multiple languages for global markets. Vault can send source videos or audio files to 3Play Media for subtitle translation and localization. The translated subtitle files are returned to Vault and linked to the correct regional content package, helping local teams deploy approved materials faster while maintaining version control.

• Reduces turnaround time for global content localization
• Improves consistency across markets
• Supports regional launch readiness and training rollout

3. Searchable transcript repository for medical, commercial, and training assets

Data flow: 3Play Media to Veeva Vault

3Play Media transcripts can be ingested into Veeva Vault as searchable metadata or companion documents for video assets. This makes it easier for regulatory, medical, and commercial teams to find specific claims, phrases, or topics within approved media. It also improves reuse of existing content by enabling teams to locate relevant segments without reviewing entire recordings.

• Improves content discoverability in Vault
• Supports claim review and substantiation workflows
• Reduces duplicate content creation

4. Accessibility compliance workflow for regulated digital content

Data flow: Bi-directional

Before a video or audio asset is finalized in Vault, it can be routed to 3Play Media for accessibility services such as captions, transcripts, and audio descriptions. Once completed, the accessibility files are returned to Vault for quality review and approval as part of the standard content lifecycle. This creates a repeatable process for meeting accessibility obligations across corporate, patient, and field-facing content.

• Builds accessibility into the approval process
• Reduces compliance risk for public-facing content
• Standardizes delivery of accessible media across teams

5. Clinical and medical affairs content distribution with transcript support

Data flow: Veeva Vault to 3Play Media, then 3Play Media back to Veeva Vault

For advisory board recordings, investigator training, or medical education sessions, Vault can trigger 3Play Media to generate transcripts and captions after the session is recorded. The resulting files can be stored in Vault alongside the original recording and distributed to authorized users. This improves knowledge sharing and creates a compliant record of the session content.

• Enhances reuse of recorded scientific content
• Supports internal training and reference use
• Provides a controlled archive of session materials

6. Content version synchronization for updated video assets

Data flow: Veeva Vault to 3Play Media, then 3Play Media back to Veeva Vault

When a video is revised in Vault due to label changes, safety updates, or new claims, the updated version can be automatically sent to 3Play Media for refreshed captions and transcripts. The updated deliverables are then returned and linked to the new approved version in Vault. This prevents outdated captions from remaining attached to revised regulated content.

• Maintains alignment between media and approved content versions
• Reduces risk of publishing obsolete information
• Supports controlled change management

7. Patient and HCP communication asset preparation

Data flow: Veeva Vault to 3Play Media, then 3Play Media back to Veeva Vault

For patient support videos, product explainers, and healthcare professional education materials, Vault can send media to 3Play Media for captions, transcripts, and translated subtitles. The completed files are returned to Vault for review and approval before distribution through approved channels. This helps marketing and medical teams launch content faster while preserving compliance and accessibility standards.

• Accelerates preparation of external communication assets
• Improves patient and HCP engagement through accessible content
• Supports controlled review before publication