Adobe Experience Manager Sites - ArchivesSpace Integration and Automation

Common Integration Use Cases Between Adobe Experience Manager Sites and ArchivesSpace

Adobe Experience Manager Sites is an enterprise digital experience platform for creating, managing, and delivering web and mobile content at scale. ArchivesSpace is an archival collection management system used by libraries, museums, universities, and cultural institutions to describe, organize, and provide access to archival materials. Together, they can support public-facing discovery, content governance, and efficient publishing workflows across archival and digital experience teams.

1. Publish archival collection descriptions from ArchivesSpace to public web pages in Adobe Experience Manager Sites

Data flow: ArchivesSpace → Adobe Experience Manager Sites

Use ArchivesSpace as the source of truth for collection-level metadata, finding aids, and descriptive records, then automatically publish selected content to AEM Sites for public access. This allows archivists to maintain records in one system while web teams present them in a branded, searchable website experience.

• Automatically sync collection titles, scope notes, dates, and access conditions
• Generate public collection landing pages from archival metadata
• Reduce manual re-entry and publishing delays
• Improve consistency between archival records and public web content

2. Create dynamic archival discovery pages with search and filtering

Data flow: ArchivesSpace → Adobe Experience Manager Sites

Integrate ArchivesSpace metadata into AEM Sites to power faceted search, browse pages, and thematic discovery experiences for researchers and the public. This is especially useful for institutions that want to surface collections by subject, creator, date, format, or location.

• Expose archival metadata to AEM search components
• Build filters for collection type, era, and topic
• Support researcher-friendly navigation across large collections
• Improve access to hidden or underused archival holdings

3. Keep public collection pages synchronized when archival records change

Data flow: ArchivesSpace → Adobe Experience Manager Sites

When archivists update descriptions, restrictions, or collection status in ArchivesSpace, those changes can automatically update the corresponding AEM content. This prevents outdated public information and reduces the need for web teams to manually monitor record changes.

• Update access notes, donor restrictions, and availability status in near real time
• Maintain accuracy across multiple public pages that reference the same collection
• Support governance by ensuring approved archival data is always current
• Reduce risk of publishing incorrect research access information

4. Embed archival exhibits and curated stories into AEM Sites

Data flow: ArchivesSpace → Adobe Experience Manager Sites

ArchivesSpace can provide structured archival content that AEM Sites uses to build digital exhibits, timelines, and story-driven landing pages. This helps museums, universities, and libraries turn archival records into engaging public experiences without duplicating source data.

• Pull selected records into exhibit templates
• Feature curated items, series, or fonds in campaign pages
• Support educational and commemorative storytelling initiatives
• Enable content teams to reuse archival assets across multiple site sections

5. Link AEM campaign pages back to authoritative archival records

Data flow: Adobe Experience Manager Sites → ArchivesSpace

Marketing or communications teams can publish promotional pages, event pages, or educational content in AEM Sites and link directly to the authoritative archival record in ArchivesSpace. This creates a clear path from public storytelling to the underlying collection documentation.

• Provide ?view full finding aid? or ?see archival record? links
• Drive traffic from campaigns to research resources
• Improve transparency and trust by connecting narrative content to source records
• Support cross-promotion of exhibitions, anniversaries, and digitization projects

6. Automate digital collection access requests and reference workflows

Data flow: Bi-directional

Use AEM Sites as the public request interface and ArchivesSpace as the archival workflow reference point. When a user submits a request for access, reproduction, or research assistance through AEM, the request can be routed to the appropriate archival record or collection owner in ArchivesSpace for review and follow-up.

• Capture request details from public web forms in AEM Sites
• Associate requests with specific collections or series in ArchivesSpace
• Improve response tracking for archivists and reference staff
• Reduce email-based manual intake and lost requests

7. Support multilingual or audience-specific archival content delivery

Data flow: ArchivesSpace → Adobe Experience Manager Sites

ArchivesSpace metadata can feed AEM Sites to deliver different versions of archival content for researchers, students, donors, or the general public. AEM can then present the same archival source data in audience-specific layouts, language variants, or accessibility-friendly formats.

• Reuse archival descriptions across multiple audience journeys
• Publish simplified summaries alongside full finding aids
• Support multilingual public access pages where needed
• Improve accessibility and usability without changing the archival source record

These integrations help institutions centralize archival authority in ArchivesSpace while using Adobe Experience Manager Sites to deliver polished, scalable, and audience-focused digital experiences. The result is less duplicate content management, faster publishing, and better access to archival collections across web channels.