Box - DeSL Integration and Automation

Common Integration Use Cases Between Box and DeSL

1. Centralized product development document repository

Flow: DeSL – Box

Store design sketches, tech packs, BOMs, fit comments, and approval records from DeSL in Box as the secure system of record for controlled content access and long-term retention. This gives product, sourcing, and compliance teams a single governed location for all development artifacts while keeping DeSL focused on PLM execution.

• Automatically publish finalized product documents from DeSL to Box folders by season, brand, or style
• Apply Box permissions to restrict access by team, vendor, or region
• Use Box retention policies for audit-ready document history

2. External supplier collaboration on product assets

Flow: Box – DeSL

Enable suppliers, factories, and design partners to review and upload product files through Box while DeSL maintains structured product data and workflow status. This reduces email-based file exchange and improves version control across distributed product teams.

• Share approved artwork, spec sheets, and material files from Box with external partners
• Capture supplier-submitted revisions in Box and sync relevant updates back to DeSL
• Maintain controlled access without exposing the full PLM environment to outside users

3. Sample and prototype approval workflow

Flow: DeSL – Box – DeSL

Route sample images, prototype photos, and approval documents from DeSL into Box for review by merchandising, design, and quality teams. Once comments and approvals are completed in Box, the status and approved files can be returned to DeSL to advance the product lifecycle.

• Store visual review assets in Box for easier stakeholder access
• Use Box comments and approvals to capture feedback from cross-functional teams
• Update DeSL workflow stages automatically when approvals are completed

4. Controlled distribution of line sheets and sales assets

Flow: DeSL – Box

Publish line sheets, product catalogs, and launch assets from DeSL into Box for controlled distribution to sales, wholesale, and retail partners. Box provides secure sharing, download tracking, and expiration controls, helping teams manage pre-launch content and reduce unauthorized use.

• Generate season-specific Box folders from DeSL product releases
• Share only approved marketing and sales collateral with internal and external users
• Use Box access logs to monitor who viewed or downloaded sensitive launch materials

5. Compliance and audit evidence management

Flow: DeSL – Box

Archive compliance-related documents from DeSL such as test reports, certifications, material declarations, and supplier attestations in Box to support audit readiness and regulatory review. This is especially valuable for fashion and retail organizations managing product safety, sustainability, and sourcing compliance requirements.

• Automatically file compliance artifacts in Box by product, supplier, or program
• Apply retention and legal hold policies for audit support
• Provide compliance teams with a searchable repository of supporting evidence

6. Product change request documentation and approvals

Flow: Box – DeSL

Use Box to store change request documents, impact assessments, and approval records while DeSL manages the formal product change workflow. This creates a clear audit trail for design changes, cost updates, and supplier substitutions across the product development process.

• Attach change request files from Box directly to DeSL records
• Route approval documents through Box for stakeholder signoff
• Synchronize final approved change documentation back into DeSL

7. Secure archive of completed product programs

Flow: DeSL – Box

When a product line or season closes, move completed development records from DeSL into Box for long-term archival and future reference. This helps reduce clutter in active PLM workflows while preserving historical product information for reuse, audits, and post-season analysis.

• Archive final tech packs, approvals, and supplier files in Box
• Organize archives by season, collection, or business unit
• Retain historical content according to corporate governance policies

8. Cross-system access to enriched product content

Flow: Box – DeSL

Link rich media stored in Box, such as product photography, packaging artwork, and presentation decks, to corresponding product records in DeSL. This allows product teams to work with structured PLM data while still accessing the supporting content needed for development, merchandising, and launch execution.

• Reference Box assets directly from DeSL product records
• Keep visual and presentation content version-controlled in Box
• Improve collaboration between design, merchandising, and marketing teams