Contentstack - ArchivesSpace Integration and Automation

Common Integration Use Cases Between Contentstack and ArchivesSpace

1. Publish archival collection pages from ArchivesSpace to Contentstack

Data flow: ArchivesSpace → Contentstack

Use ArchivesSpace as the system of record for archival descriptions, finding aids, and collection metadata, then push selected records into Contentstack to power public-facing collection pages, exhibit microsites, and research portals. This allows archivists to maintain authoritative metadata in ArchivesSpace while web teams manage presentation and navigation in Contentstack.

• Reduces duplicate content entry across teams
• Speeds up publication of new collections and updates
• Supports consistent metadata reuse across digital channels

2. Sync collection highlights and featured items for marketing campaigns

Data flow: ArchivesSpace → Contentstack

Expose curated archival highlights, featured artifacts, or thematic collection summaries from ArchivesSpace into Contentstack so marketing and communications teams can build campaign landing pages without manually copying archival content. This is useful for anniversaries, donor campaigns, exhibitions, and educational initiatives.

• Enables faster campaign launch cycles
• Improves collaboration between archives, marketing, and web teams
• Keeps promotional content aligned with approved archival descriptions

3. Update public discovery interfaces when archival metadata changes

Data flow: ArchivesSpace → Contentstack

When archivists revise collection titles, scope notes, access restrictions, or container information in ArchivesSpace, those changes can automatically update the corresponding content blocks in Contentstack. This ensures that public websites and internal portals always reflect the latest archival information.

• Prevents stale or inconsistent public content
• Improves trust in discovery and research experiences
• Minimizes manual web maintenance for content editors

4. Create editorial landing pages that link to archival records

Data flow: Contentstack → ArchivesSpace

Content editors can use Contentstack to build narrative pages, exhibit introductions, or topic hubs that reference archival collections stored in ArchivesSpace. The integration can store ArchivesSpace record identifiers or URLs inside Contentstack components, allowing editors to assemble rich storytelling pages while preserving direct links to authoritative archival records.

• Supports flexible storytelling without duplicating archival data
• Improves user navigation from editorial content to source records
• Helps non-technical teams publish curated experiences quickly

5. Power omnichannel access to archival content across web and mobile

Data flow: ArchivesSpace → Contentstack

Use Contentstack as the delivery layer for archival content that must appear across multiple channels, such as websites, mobile apps, kiosks, and digital exhibits. ArchivesSpace provides structured archival metadata, while Contentstack distributes that content into channel-specific layouts and components.

• Supports consistent content delivery across channels
• Allows channel teams to tailor presentation without changing source data
• Improves reuse of archival content in digital experience programs

6. Maintain controlled vocabulary and subject terms for content tagging

Data flow: ArchivesSpace → Contentstack

ArchivesSpace often contains controlled terms, subjects, names, and collection hierarchies that can be reused in Contentstack to tag articles, exhibits, and resource pages. Synchronizing these terms helps content teams apply consistent taxonomy and improves search and filtering across the website.

• Strengthens content governance and metadata consistency
• Improves site search and browse experiences
• Reduces manual taxonomy management in Contentstack

7. Trigger content review workflows when archival records are updated

Data flow: ArchivesSpace → Contentstack

When a collection record in ArchivesSpace changes significantly, the integration can create a review task or content update request in Contentstack for web editors. This is especially useful for restricted materials, newly processed collections, or records with revised descriptions that affect public content.

• Creates a clear review process between archival and web teams
• Reduces the risk of publishing outdated information
• Improves governance for sensitive or high-visibility records

8. Link digital exhibits in Contentstack back to archival source records

Data flow: Bi-directional

Contentstack can publish exhibit pages and feature stories while storing the related ArchivesSpace identifiers, and ArchivesSpace can retain references to the published exhibit URLs for staff reference. This bi-directional linkage helps users and internal teams move between interpretive content and the underlying archival source material.

• Improves discoverability of archival assets through curated experiences
• Supports traceability between public content and source records
• Helps archivists and web teams coordinate long-term content maintenance