OpenText Active Documents Trading Grid - DeSL Integration and Automation

Common Integration Use Cases Between OpenText Active Documents Trading Grid and DeSL

OpenText Active Documents Trading Grid and DeSL complement each other well in fashion and retail supply chain operations. DeSL manages product development, PLM, and supply chain workflows, while OpenText Active Documents Trading Grid provides secure, auditable B2B document exchange with trading partners. Together, they can streamline document-driven collaboration, reduce manual processing, and improve data accuracy across internal teams and external partners.

1. Purchase Order Distribution to Suppliers

Direction: DeSL to OpenText Active Documents Trading Grid

When a product is approved for production in DeSL, purchase order details can be sent to OpenText Active Documents Trading Grid for secure delivery to suppliers. This supports automated PO transmission to manufacturing partners and reduces delays caused by email-based sharing.

• Improves order accuracy by sending structured PO data directly from PLM workflows
• Ensures traceable delivery and receipt confirmation
• Reduces manual rekeying by sourcing order data from DeSL

2. Supplier Acknowledgment and Confirmation Tracking

Direction: OpenText Active Documents Trading Grid to DeSL

Supplier acknowledgments, order confirmations, and exception notices received through OpenText Active Documents Trading Grid can be pushed back into DeSL. This gives product development and sourcing teams visibility into whether suppliers accepted quantities, dates, and specifications.

• Helps sourcing teams resolve exceptions earlier
• Keeps DeSL workflow records aligned with supplier responses
• Supports auditability for partner communications

3. Shipping Notice and Delivery Status Updates

Direction: OpenText Active Documents Trading Grid to DeSL

Advance shipping notices and delivery documents exchanged with logistics partners through OpenText Active Documents Trading Grid can be synchronized into DeSL. This allows teams to track production and inbound shipment milestones against product launch schedules.

• Improves visibility into supplier shipment progress
• Supports better planning for sample, bulk, and replenishment deliveries
• Reduces reliance on manual status updates from logistics teams

4. Product Specification and Technical Document Distribution

Direction: DeSL to OpenText Active Documents Trading Grid

DeSL can generate approved product specifications, tech packs, size charts, and compliance documents for secure distribution through OpenText Active Documents Trading Grid to factories and sourcing partners. This ensures external parties receive the latest approved version of critical documents.

• Prevents production errors caused by outdated specifications
• Creates a controlled, auditable document exchange process
• Supports global supplier collaboration with consistent document delivery

5. Compliance and Certification Collection from Suppliers

Direction: OpenText Active Documents Trading Grid to DeSL

Supplier-submitted compliance certificates, test reports, and regulatory documents received through OpenText Active Documents Trading Grid can be attached to the relevant style, season, or product record in DeSL. This helps compliance and quality teams manage required documentation in one place.

• Centralizes compliance evidence within product development workflows
• Reduces risk of missing or expired certifications
• Improves readiness for audits and market entry reviews

6. Sample Approval and Revision Exchange

Direction: Bi-directional

DeSL can send sample requests, revision notes, and approval documents to suppliers through OpenText Active Documents Trading Grid, while supplier responses, annotated samples, and approval confirmations can flow back into DeSL. This creates a controlled loop for sample development and signoff.

• Speeds up sample iteration cycles
• Keeps all approvals tied to the correct product version
• Improves collaboration between design, sourcing, and manufacturing teams

7. Invoice and Transaction Document Reconciliation

Direction: OpenText Active Documents Trading Grid to DeSL

Invoices, packing lists, and related transaction documents exchanged with suppliers can be matched against product and order records in DeSL. This helps operations teams validate that received documents align with approved product and order data before downstream processing.

• Supports faster issue resolution for mismatched transactions
• Improves document traceability across the supply chain
• Reduces manual reconciliation effort for operations and finance teams

These integrations help fashion and retail organizations connect product development with external trading partner communication, improving speed, control, and data consistency across the supply chain.