Adobe Experience Manager Assets - OpenText Active Documents Trading Grid Integration and Automation

Common Integration Use Cases Between Adobe Experience Manager Assets and OpenText Active Documents Trading Grid

1. Brand-approved document distribution to trading partners

Data flow: Adobe Experience Manager Assets → OpenText Active Documents Trading Grid

Marketing, legal, or product teams store approved partner-facing documents in Adobe Experience Manager Assets, such as product sheets, compliance certificates, packaging artwork, and promotional PDFs. Once a document is approved and versioned in AEM Assets, it is automatically published to OpenText Active Documents Trading Grid for secure distribution to suppliers, distributors, retailers, or logistics partners.

Business value: Ensures trading partners always receive the latest approved content, reduces manual file sharing, and lowers the risk of outdated or noncompliant documents being used in the supply chain.

2. Automated packaging artwork and label exchange for manufacturing and retail partners

Data flow: Bi-directional

AEM Assets serves as the controlled repository for packaging artwork, label templates, and regulatory graphics. OpenText Active Documents Trading Grid delivers these assets to external manufacturing and retail partners who need them for production or shelf execution. In return, partner feedback, annotated proofs, or updated artwork requests can be routed back into AEM Assets for review and approval.

Business value: Shortens packaging change cycles, improves version control across partner networks, and creates a traceable approval process for regulated or high-volume product launches.

3. Purchase order and invoice attachment management

Data flow: OpenText Active Documents Trading Grid → Adobe Experience Manager Assets

Transactional documents such as purchase orders, invoices, shipping notices, and proof-of-delivery files exchanged through OpenText Active Documents Trading Grid can be archived in AEM Assets as supporting records for campaigns, product launches, or supplier programs. This is especially useful when business teams need to reference transaction-related documents alongside related product images, specifications, or launch materials.

Business value: Improves document traceability, simplifies audits, and gives cross-functional teams a single place to access both commercial and creative records tied to a product or campaign.

4. Supplier onboarding and compliance document publishing

Data flow: Adobe Experience Manager Assets → OpenText Active Documents Trading Grid

Procurement or compliance teams maintain approved supplier onboarding kits in AEM Assets, including code of conduct documents, certification forms, brand usage guidelines, and operational instructions. These documents are then distributed through OpenText Active Documents Trading Grid to new or existing trading partners as part of onboarding or periodic compliance refresh cycles.

Business value: Standardizes partner onboarding, reduces email-based document handling, and ensures suppliers receive controlled, auditable versions of required materials.

5. Product launch content synchronization with channel partners

Data flow: Adobe Experience Manager Assets → OpenText Active Documents Trading Grid

For new product launches, AEM Assets stores launch kits containing product images, spec sheets, sell-in decks, and promotional documents. These assets are automatically distributed through OpenText Active Documents Trading Grid to wholesalers, distributors, and retail partners who need launch-ready content for ordering, merchandising, and store setup.

Business value: Accelerates time to market, reduces manual coordination across partner channels, and helps ensure all external stakeholders launch with consistent, approved materials.

6. Partner proofing and approval workflow for externally shared documents

Data flow: Bi-directional

External partners can receive draft documents or artwork through OpenText Active Documents Trading Grid, review them, and return comments, approvals, or redlines. Those responses are then stored or linked in Adobe Experience Manager Assets to maintain a complete history of the asset lifecycle. This is useful for co-branded materials, packaging proofs, and regulated content requiring partner signoff.

Business value: Creates a controlled review cycle, reduces approval delays, and preserves a full audit trail for shared documents and creative assets.

7. Centralized audit and retention for business-critical partner documents

Data flow: OpenText Active Documents Trading Grid → Adobe Experience Manager Assets

Documents exchanged with trading partners through OpenText Active Documents Trading Grid can be retained in AEM Assets as part of a governed content archive. This includes signed agreements, shipping documentation, compliance certificates, and partner communications that need to be associated with related assets, campaigns, or product records.

Business value: Supports retention policies, improves audit readiness, and gives legal, operations, and marketing teams a shared view of the documents tied to external business activity.

8. Controlled distribution of localized content to regional trading partners

Data flow: Adobe Experience Manager Assets → OpenText Active Documents Trading Grid

Global enterprises often manage localized versions of product documents, manuals, and promotional materials in AEM Assets. Once localized and approved, these region-specific files are distributed through OpenText Active Documents Trading Grid to regional distributors, retailers, and logistics providers who require market-specific documentation.

Business value: Improves localization governance, reduces the risk of sending the wrong regional version, and supports faster rollout of market-specific materials across the supply chain.