OpenText Core Signature - OpenText Core Digital Asset Management Integration and Automation

Common Integration Use Cases Between OpenText Core Signature and OpenText Core Digital Asset Management

1. Brand-Approved Contract and Proposal Signing

Flow: OpenText Core Digital Asset Management – OpenText Core Signature

Marketing, sales, and legal teams can store approved proposal templates, product sheets, and contract attachments in Digital Asset Management, then send the correct version into Core Signature for execution. This ensures only current, brand-approved documents are signed and reduces the risk of outdated or unauthorized files entering the approval process.

• Centralizes approved document versions
• Speeds up contract turnaround
• Reduces version control errors

2. Signed Asset Release for External Use

Flow: OpenText Core Signature – OpenText Core Digital Asset Management

When a rights release, talent release, or content usage agreement is signed in Core Signature, the executed agreement can be automatically stored in Digital Asset Management alongside the related image, video, or campaign asset. This creates a complete audit trail for legal and creative teams and simplifies future reuse of the asset.

• Links signed permissions to the associated media file
• Supports compliance and rights management
• Improves searchability for approved assets

3. Customer Onboarding Document Package Management

Flow: Bi-directional

Customer-facing teams can assemble onboarding packs in Digital Asset Management, including welcome guides, product collateral, and policy documents, then route required forms through Core Signature for approval. Once signed, the executed documents are returned to Digital Asset Management for retention and easy retrieval by service, compliance, or account teams.

• Creates a controlled onboarding package
• Improves customer experience with fewer manual steps
• Provides a single repository for signed and supporting documents

4. HR Policy Acknowledgement and Training Material Control

Flow: OpenText Core Digital Asset Management – OpenText Core Signature – OpenText Core Digital Asset Management

HR can publish the latest policy documents, employee handbooks, and training materials in Digital Asset Management, then send acknowledgement forms through Core Signature for employee sign-off. Signed acknowledgements are stored back in Digital Asset Management to maintain a complete employee compliance record.

• Ensures employees sign the latest policy version
• Supports audit-ready retention of acknowledgements
• Reduces manual tracking by HR teams

5. Rights-Managed Campaign Approval Workflow

Flow: OpenText Core Digital Asset Management – OpenText Core Signature

Creative and marketing teams can manage campaign assets in Digital Asset Management and route approval or release forms through Core Signature before publication. This is especially useful for regulated industries or campaigns involving third-party content, where legal approval must be captured before assets are used externally.

• Controls publication of regulated content
• Captures formal approval before launch
• Supports faster campaign execution with fewer compliance delays

6. Vendor and Partner Agreement Execution with Supporting Assets

Flow: OpenText Core Digital Asset Management – OpenText Core Signature – OpenText Core Digital Asset Management

Procurement teams can store supplier onboarding documents, certifications, product images, and compliance evidence in Digital Asset Management, then send agreements through Core Signature for execution. Once signed, the final agreement is returned to Digital Asset Management and linked to the vendor record for future reference.

• Improves supplier file completeness
• Speeds up vendor onboarding
• Supports contract and compliance governance

7. Approved Content Distribution with Signature-Based Authorization

Flow: OpenText Core Signature – OpenText Core Digital Asset Management

When a document requires formal approval before distribution, such as a press release, executive statement, or regulated disclosure, Core Signature can capture the authorization and then pass the signed version to Digital Asset Management for controlled publishing and reuse. This helps teams ensure only authorized content is distributed internally or externally.

• Prevents unauthorized content release
• Creates a clear approval record
• Supports controlled reuse across channels

8. Audit-Ready Repository for Signed Media and Legal Documents

Flow: Bi-directional

Organizations can use Digital Asset Management as the master repository for media, templates, and supporting files while Core Signature handles execution of legal documents tied to those assets. Signed files, approval records, and related content can be synchronized so legal, compliance, and business teams have a single source of truth for audits, disputes, and renewals.

• Improves governance across content and agreements
• Reduces time spent locating signed records
• Strengthens audit and legal defensibility