OpenText Information Archive - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Aviary Platform

1. Long-Term Preservation of Final Media Assets

Data flow: Aviary Platform → OpenText Information Archive

When video or audio projects are completed, approved master files and their associated metadata can be automatically transferred from Aviary Platform into OpenText Information Archive for compliant long-term retention. This is useful for broadcasters, publishers, and corporate communications teams that must retain final assets for legal, regulatory, or brand governance purposes.

• Preserves final approved versions of media assets outside the active production environment
• Reduces storage and licensing costs in the media management platform
• Maintains retention policies for audit and compliance requirements

2. Archiving Deprecated Media Libraries During Platform Consolidation

Data flow: Aviary Platform → OpenText Information Archive

Organizations that are retiring older media repositories or consolidating multiple content libraries can move legacy audio and video assets into OpenText Information Archive while keeping them searchable and retrievable. Aviary can remain focused on active production and distribution content, while archived content is preserved in a controlled repository.

• Supports decommissioning of legacy media systems without losing access to historical content
• Improves operational efficiency by separating active and inactive content
• Reduces risk associated with unmanaged legacy media storage

3. Compliance Retention for Regulated Media Content

Data flow: Aviary Platform → OpenText Information Archive

For industries such as financial services, healthcare, education, and public sector communications, certain media assets may need to be retained for a defined period. Integration can automatically archive published recordings, training videos, public announcements, or event recordings from Aviary into OpenText Information Archive with retention labels and disposition rules.

• Enforces retention schedules consistently across media content
• Supports legal hold and disposition workflows
• Helps teams meet internal governance and external regulatory obligations

4. Retrieval of Archived Media for Reuse in New Projects

Data flow: OpenText Information Archive → Aviary Platform

Archived audio and video assets can be restored or copied from OpenText Information Archive back into Aviary when teams need to reuse historical footage, voice recordings, or approved brand assets in new campaigns. This is valuable for marketing, communications, and content production teams that frequently repurpose existing media.

• Enables controlled reactivation of archived assets
• Reduces duplicate production effort and media re-creation costs
• Improves access to historical content for new editorial or campaign work

5. Metadata Synchronization for Search and Governance

Data flow: Bi-directional

Metadata such as title, creator, project code, retention category, rights information, and approval status can be synchronized between Aviary Platform and OpenText Information Archive. This ensures that media teams can search and manage assets efficiently in Aviary while records and compliance teams maintain consistent governance data in the archive.

• Improves discoverability of archived and active media assets
• Reduces manual metadata re-entry and classification errors
• Supports consistent policy enforcement across both platforms

6. Automated Publishing and Archiving Workflow for Approved Content

Data flow: Aviary Platform → OpenText Information Archive

Once a media asset is approved in Aviary and distributed to a CMS, DAM, or internal portal, the final version can be automatically archived in OpenText Information Archive as the system of record. This creates a clean handoff between production and records management, especially for organizations with formal approval and publication workflows.

• Creates an auditable chain from creation to publication to retention
• Reduces manual handoffs between media and records teams
• Ensures only approved final assets are preserved

7. Legal Hold and eDiscovery Support for Media Assets

Data flow: OpenText Information Archive → Aviary Platform

When legal or compliance teams place a media asset under hold in OpenText Information Archive, the corresponding file and metadata can be made available to Aviary users for review, annotation, or controlled access. This is useful during investigations, litigation, or policy reviews where media evidence must be preserved and reviewed without altering the original record.

• Protects media assets from accidental deletion or disposition
• Supports controlled review workflows for legal and compliance teams
• Maintains evidentiary integrity while enabling operational access

8. Centralized Retention of Audio and Video from Enterprise Communications

Data flow: Aviary Platform → OpenText Information Archive

Organizations that produce large volumes of internal communications, executive messages, webinars, or training recordings can use Aviary for active management and OpenText Information Archive for long-term retention. After distribution and approval, the content is archived with associated metadata and retention rules to support future reference and governance.

• Provides a single retention strategy for enterprise media communications
• Improves storage management for high-volume audio and video content
• Ensures important communications remain accessible for policy, audit, or training needs