WordPress - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between WordPress and OpenText InfoArchive

1. Regulatory Web Content Archiving for Corporate Websites

Data flow: WordPress → OpenText InfoArchive

Publishers and compliance teams can automatically archive final versions of regulated web content such as investor relations pages, policy statements, product disclosures, and public notices from WordPress into OpenText InfoArchive. This creates a defensible record of what was published, when it was published, and who approved it.

• Supports audit requests and legal discovery
• Preserves historical website content for retention requirements
• Reduces manual screenshot or file-based archiving processes

2. Retention of Expired or Superseded Web Assets

Data flow: WordPress → OpenText InfoArchive

When WordPress pages, media files, or documents are replaced or removed, the retired content can be transferred to InfoArchive for long-term retention instead of being permanently deleted. This is useful for organizations that must retain prior versions of public-facing content for compliance, brand governance, or legal protection.

• Maintains a controlled archive of obsolete content
• Reduces storage and maintenance burden in WordPress
• Improves governance over content lifecycle and disposition

3. Archiving Media and Downloadable Documents from WordPress

Data flow: WordPress → OpenText InfoArchive

Organizations often publish PDFs, brochures, white papers, annual reports, and policy documents through WordPress. These assets can be automatically archived in InfoArchive with metadata such as publication date, document type, business owner, and retention class, ensuring long-term preservation outside the website platform.

• Protects critical business documents from accidental deletion
• Supports retention schedules by document category
• Helps separate active web delivery from compliant records storage

4. Legacy CMS Decommissioning with WordPress as the New Front End

Data flow: Legacy system → OpenText InfoArchive → WordPress

During a content platform modernization program, historical content from a legacy CMS can be migrated into InfoArchive for preservation while selected current content is republished in WordPress. This allows the organization to retire the old system, reduce licensing and infrastructure costs, and still provide access to archived records when needed.

• Enables legacy system shutdown without losing historical content
• Reduces operational risk and technical debt
• Supports phased migration of content into WordPress

5. Compliance Evidence for Published Policies and Notices

Data flow: WordPress → OpenText InfoArchive

For industries such as financial services, healthcare, education, and government, WordPress is often used to publish policies, notices, and public disclosures. InfoArchive can store immutable copies of these publications along with timestamps and approval metadata, creating evidence that the organization met publication and retention obligations.

• Provides proof of publication for regulated communications
• Improves response time for audits and legal reviews
• Reduces dependency on manual recordkeeping by business users

6. Controlled Retrieval of Archived Website Content for Legal and Audit Teams

Data flow: OpenText InfoArchive → WordPress

Legal, compliance, or audit teams may need to retrieve archived website content for review or re-publication. InfoArchive can serve as the authoritative archive, while WordPress can present or reference approved historical content through a controlled retrieval process, avoiding the need to restore old backups or search disconnected file shares.

• Speeds up internal investigations and audit support
• Provides a single source of truth for historical content
• Reduces operational effort for IT and web teams

7. Content Lifecycle Governance Across Editorial and Records Teams

Data flow: Bi-directional

WordPress editorial workflows can trigger archiving actions in InfoArchive when content reaches end of life, while retention or disposition decisions from InfoArchive can inform whether content should remain published, be removed from WordPress, or be retained for legal hold. This creates a coordinated workflow between content owners, compliance, and records management.

• Aligns publishing practices with records retention policies
• Improves cross-team governance and accountability
• Reduces the risk of premature deletion or over-retention

8. Preservation of Web-Generated Business Records

Data flow: WordPress → OpenText InfoArchive

WordPress forms, campaign landing pages, event registrations, and customer-facing request pages can generate records that need to be retained beyond the life of the website content itself. Submissions, confirmations, and associated page context can be archived in InfoArchive to preserve the business record and support downstream compliance or customer service needs.

• Captures records created through web interactions
• Supports retention of transactional evidence
• Improves traceability between published content and submitted data