OpenText Magellan Risk Guard - FileSpin Integration and Automation

Common Integration Use Cases Between OpenText Magellan Risk Guard and FileSpin

1. Automated review of uploaded media and documents for compliance risk

Data flow: FileSpin - OpenText Magellan Risk Guard

When employees, partners, or customers upload files into FileSpin, the content can be sent to OpenText Magellan Risk Guard for AI-based risk screening. This helps identify sensitive information, prohibited language, regulatory violations, or reputationally risky content before the asset is approved for broader use.

• Useful for marketing assets, legal documents, customer submissions, and internal knowledge files
• Reduces manual review effort for compliance and legal teams
• Supports faster approval of safe content while flagging exceptions for remediation

2. Risk-based quarantine and approval workflow for digital assets

Data flow: FileSpin - OpenText Magellan Risk Guard - FileSpin

Files stored in FileSpin can be automatically routed to OpenText Magellan Risk Guard for analysis, then returned with a risk score or disposition. High-risk files can be quarantined in FileSpin, while low-risk files are released for normal business use.

• Creates a controlled approval process for regulated content
• Helps enforce policy before files are shared externally or published internally
• Improves auditability by recording review outcomes and remediation actions

3. Sensitive content detection before external file sharing

Data flow: FileSpin - OpenText Magellan Risk Guard

Before a file is shared through FileSpin links, portals, or distribution workflows, OpenText Magellan Risk Guard can inspect the content for confidential data, personal information, or restricted material. If risk is detected, the share can be blocked or require additional approval.

• Prevents accidental exposure of confidential or regulated information
• Supports secure collaboration with customers, vendors, and partners
• Reduces the likelihood of data leakage and compliance incidents

4. Continuous monitoring of stored content for emerging compliance issues

Data flow: FileSpin - OpenText Magellan Risk Guard

FileSpin repositories can be periodically scanned by OpenText Magellan Risk Guard to detect newly identified risks in existing content. This is valuable when policies change, regulations evolve, or new risk patterns are introduced.

• Helps organizations re-evaluate legacy content without manual re-review
• Supports ongoing governance of large content libraries
• Enables proactive remediation of files already in circulation

5. Remediation workflow for flagged files and content owners

Data flow: OpenText Magellan Risk Guard - FileSpin

When OpenText Magellan Risk Guard flags a file, the result can be sent back to FileSpin to trigger a remediation workflow. The file can be assigned to the content owner for redaction, replacement, approval, or deletion, with status tracked in FileSpin.

• Improves accountability by assigning issues to the right business owner
• Shortens time to resolve compliance findings
• Creates a closed-loop process from detection to correction

6. Policy-driven publishing of approved content libraries

Data flow: OpenText Magellan Risk Guard - FileSpin

OpenText Magellan Risk Guard can act as a gatekeeper for content that is intended for publication in FileSpin-managed libraries. Only files that meet compliance criteria are allowed into approved folders, portals, or shared collections.

• Ensures only vetted content is made available to business users
• Supports controlled publishing for regulated industries such as financial services, healthcare, and public sector
• Reduces downstream risk from unapproved content distribution

7. Audit and evidence package generation for compliance investigations

Data flow: FileSpin - OpenText Magellan Risk Guard - FileSpin

FileSpin can store the original file, review status, and remediation artifacts, while OpenText Magellan Risk Guard provides the risk findings and classification results. Together, they can produce a complete evidence package for audits, investigations, or regulatory inquiries.

• Improves traceability of who uploaded, reviewed, approved, or remediated content
• Speeds up audit response and internal investigations
• Provides defensible records for compliance teams and legal counsel

8. Secure collaboration for high-risk content with restricted access controls

Data flow: Bi-directional

OpenText Magellan Risk Guard can identify files that require tighter handling, and FileSpin can enforce restricted access, limited sharing, or special distribution rules for those assets. This is useful for sensitive legal, HR, or merger and acquisition content that must be shared only with approved users.

• Aligns content risk classification with access control decisions
• Supports least-privilege handling of sensitive files
• Helps business teams collaborate without losing governance over risky content