OpenText Extended ECM - Content Server - OpenText Magellan Risk Guard Integration and Automation

Common Integration Use Cases Between OpenText Extended ECM - Content Server and OpenText Magellan Risk Guard

1. Automated risk scanning of newly ingested content

Data flow: OpenText Extended ECM - Content Server → OpenText Magellan Risk Guard

When documents, emails, contracts, or project files are added to OpenText Extended ECM - Content Server, they can be automatically sent to OpenText Magellan Risk Guard for AI-based analysis. Risk Guard identifies sensitive data, policy violations, regulated terms, and potentially problematic language before content is broadly shared or retained.

• Reduces exposure of confidential or regulated information
• Supports early intervention before content becomes a compliance issue
• Improves control over high-risk content entering the enterprise repository

2. Risk-based content classification and tagging

Data flow: OpenText Magellan Risk Guard → OpenText Extended ECM - Content Server

After analyzing content, Magellan Risk Guard can return risk scores, issue types, and sensitivity indicators to Extended ECM as metadata. This enables automatic classification of documents into categories such as confidential, legal hold candidate, export-controlled, or privacy-sensitive.

• Improves search, retention, and access control decisions
• Enables policy-driven handling based on content risk level
• Supports consistent classification across departments and repositories

3. Compliance review and remediation workflow initiation

Data flow: Bi-directional

When Magellan Risk Guard detects a compliance issue, it can trigger a workflow in Extended ECM for review, approval, redaction, or removal. Compliance teams, legal counsel, and content owners can collaborate in a controlled process with audit trails and task assignments.

• Creates a structured remediation process for flagged content
• Assigns accountability to the right business owners
• Provides traceability for audits and regulatory inquiries

4. Sensitive content quarantine before external sharing

Data flow: OpenText Extended ECM - Content Server → OpenText Magellan Risk Guard → OpenText Extended ECM - Content Server

Before documents are shared externally, published to portals, or distributed to broader internal audiences, they can be scanned by Risk Guard. If sensitive content is detected, Extended ECM can automatically quarantine the file, restrict permissions, or require compliance approval before release.

• Prevents accidental disclosure of confidential information
• Supports secure document publishing and controlled collaboration
• Reduces manual review effort for high-volume sharing scenarios

5. Records management exception handling for risky content

Data flow: OpenText Magellan Risk Guard → OpenText Extended ECM - Content Server

Risk Guard can identify records that contain privacy, legal, or regulatory concerns and pass that information to Extended ECM records management processes. The repository can then apply special retention rules, legal holds, or disposition blocks until the issue is resolved.

• Helps ensure records are not disposed of prematurely
• Supports legal hold and regulatory preservation requirements
• Improves governance over sensitive records throughout their lifecycle

6. Ongoing monitoring of legacy content repositories

Data flow: OpenText Extended ECM - Content Server → OpenText Magellan Risk Guard

Existing content stored in Extended ECM can be periodically scanned by Magellan Risk Guard to uncover legacy risk, such as outdated personal data, restricted terms, or non-compliant documents that were created before current policies were in place.

• Identifies hidden risk in historical content stores
• Supports remediation programs and content cleanup initiatives
• Helps organizations align older content with current compliance standards

7. Audit and investigation support for legal and compliance teams

Data flow: Bi-directional

When Risk Guard flags content, Extended ECM can preserve the original document, related metadata, workflow history, and user actions in a defensible audit trail. This gives legal, compliance, and risk teams a complete view of what was detected, who reviewed it, and what action was taken.

• Strengthens evidence for audits, investigations, and regulatory reviews
• Improves defensibility of content handling decisions
• Provides a single operational record for risk events and remediation

8. Policy-driven content disposition and cleanup

Data flow: OpenText Magellan Risk Guard → OpenText Extended ECM - Content Server

Risk Guard can identify content that should be retained, redacted, or removed based on policy violations or sensitivity findings. Extended ECM can then execute disposition workflows, including deletion, archival, or redaction approval, according to governance rules.

• Supports proactive content cleanup and risk reduction
• Aligns disposition actions with compliance policy
• Reduces storage of unnecessary or high-risk content